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Clarizen's integration platform is used to integrate 3rd-party applications with Clarizen. Using iHub, Clarizen decreases the Total Cost of Ownership (TCO) for integrating external applications with Clarizen, and allows for a quick ROI by supporting:No additional fees or support costsSingle entity responsibility for the entire integration This article should be read in conjunction with the specific integration you are using:SalesforceJiraJump to:Key features and benefitsHow it WorksAccessing the iHubSetting Up AuthenticationMappings and TriggersCreating a New MappingDefining ObjectsEnabling Social MappingApplying TemplatesDefining Field MappingDefining Links and RelationsDefining Event TriggersSynchronization optionsAuditSync logsiHub NotificationsSync registrySync Registry ImportSettingsTesting Jira or Salesforce Integrations Refreshing a Sandbox AccountTroubleshooting the Sync ProcessKey Features and BenefitsClarizen's features include:Automatic out-of-the-box integration setup (Best Practices package)Multiple system authentication supportUnified user experience with core integrationsIntegration monitoring and notificationsManual full sync or scheduled change sync of objects between Clarizen and the integrated systemCustomizable sync processes and mappingCustomizable event triggersReal-time feedback on the status of the synchronization process How it WorksArchitectureThe iHub information structure architecture is shown in the following diagram.iHub synchronizes entities between two systems by copying data from one system to another. The Admin defines what entities will be synchronized and what data will be copied using entity mappings.Entity mappingEntity mappings define the synchronization between objects in Clarizen and the integrated system. This includes:Entity keys for objects define the key field for each entity (object). Generally it should be the unique entity identifier that shares the same value in both systems. For example email address for user, company domain name, etc.Field mapping entity fields - a list of field pairs that define which fields will be copied to which fields on the other system. There are three types:Create only - a field value will be copied only once the entity is createdSync only - a field value will not be copied when an entity is created, but will be copied each time it is synchronized after that.Create & sync - a field value will be synchronized in all cases.Clarizen Link creation allows linking a newly created Clarizen entity with another entity.Relations for both systems - defines what related entities will be synchronized for given entities. For example, a user can define that when a project is synchronized, all its active tasks should be synchronized as well. Relations can be defined for both systems.Synchronization fields for both systems.TriggersEntities can be synchronized between systems using one of the following methods:Clarizen triggerExternal system triggerManual sync Sync Now (from Clarizen or from integrated system)Scheduled syncAccessing the iHubThe iHub is easily accessed by Admin users from Clarizen's Extensions SettingsTo access the iHub:As an Admin user, open Clarizen Settings from under your username. Open the Extensions tab.A list of applications and purchased integrations appears at the bottom of the. Download iHub Basic latest version for Mac free to try. iHub Basic latest update: Septem An image composite Photoshop exercise by Ruby Mejica - iHub Basic Graphic Design student. iHub GraphicDesign. iHub Ma

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Page.If the integration was not yet activated, click Allow Access adjacent to the required integration to enable the integration.Click Open for the relevant integration. Setting Up AuthenticationiHub provides a flexible authentication mechanism based on the integrated application requirements for a one-time authentication setup process.All of the integration's security options are saved in Clarizen for a seamless workflow between Clarizen and the the 3rd-party integrated applications.Depending on the integrated application, Clarizen will use appropriate authentication methods to access resources of the integrated application. Available methods include:OAuth Single Sign On versions 1 and 2Oauth gives access to an external application with existing credentialsAuthentication to iHub is set up in the integrated application (such as Salesforce), management of sync and field mapping can occur in the iHub within Clarizen or from within the integrated applicationLogon Authentication where a username and password is required to access resources in their applicationTo define OAuth authentication:Access the integrated system as an Admin user (such as Salesforce).Enable the integration.Define the User.In Clarizen, open iHub as explained aboveNote: This may happen automatically depending on the integration type.Open the Authentication tab. Your 3rd-party credentials should appear on top.Define your Clarizen credentials. Click Add Clarizen credentials to add users allowed to use the integration.Note: At any time you can disable or delete users from the list by selecting the user(s) and clicking the relevant link below the list. Select a user and click Change credentials to change a user's login information.To define Logon authentication:In Clarizen, open iHub as explained aboveOpen the Authentication tab.Note: If this is the first time you are setting up the authentication, the screen will look like this:Under the integrated system section:Set your Company ID (if applicable)Enter your usernameEnter your passwordClick Login.Note: Use the Admin credentials of the integrated application.Under the Clarizen section, click Add Clarizen to add users allowed to use the integration.Note: At any time you can disable or delete users from the list by selecting the user(s) and clicking the relevant link below the list. Select a user and click Change credentials to change a user's login information.Mappings and Event TriggersAll of Clarizen's integrations are based on connecting (or mapping) objects and fields in Clarizen to objects and fields in the integrated system.Once the system is mapped properly and the objects and fields in the two system are connected, event triggers can be defined to create field-specific synchronization based on activity in one or both systems. For example, in an integration with Jira, a bug created in Jira can create a bug in Clarizen, and in an integration with Salesforce, a project can be automatically created in Clarizen once a lead lifecycle in Salesforce is marked done, etc.The initial setup of the integrated system in

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The integrated system Item type filter - allows you to filter the information shown based on item typeSpecific Search capabilities based on the map name and / or identifier The Sync Registry data table includes information and action columns, including:Pending retry Icon - indicates pending synchronization processes, clicking the icon initiates an immediate sync attemptAction - allows you to quickly remove object mappings from the sync process Last sync DateSync StatusClarizen Item Type, Identifier, and Name - object names may be hyperlinked in order to allow you to access the actual Clarizen objectIntegrated system's Item Type, Identifier, and NameSync Registry ImportIf you have been using Clarizen and your third-party system (Salesforce, Jira, etc.) separately, and now want to integrate the systems, you can link existing objects using the Sync Registry import feature in the Sync Registry tab.To map objects, you will need the ID from either Clarizen and/or the third-party system, plus the Mapping Name.If you only have one of the IDs, iHub will search for, and find the missing ID. If not found, a new object will be created with a new object ID. To import mappings:Open the Sync Registry tab.Prepare the Excel file with the following details: Add the Id (for integrated system) and/or ClarizenId object IDs. Notes:For Jira, use the Jira keys for projects and issues, and username for user.For Salesforce, use the Object IDs (the 18 chars option). Shadowed objects, such as opportunity, cannot be imported.Clarizen uses the External IDs for all fields in the mapping.Save the file and click Sync Registry Import to import it into the system.Select the file and click Import.When the sync finishes, an Excel file will be available that includes a Result column that indicates success or an error message if the sync fails. An example of a sync error:SettingsThe Settings tab includes advanced options including the ability to refresh the integration metadata and to disable the entire synchronization process.Click Refresh metadata after adding a new field to either Clarizen or to the integrated system. The data structures and fields of the integrated system and Clarizen will be refreshed. After refreshing the metadata, a check mark appears on the button indicating that the metadata has been refreshed.N Click the Disable entire sync button to stop the entire sync process.Testing Jira or Salesforce IntegrationsWith the Test feature, you don't have to leave iHub. You can now trigger the event and check the resulting actions all from within iHub.Do all your testing in one app without moving between 3 apps (Jira/Salesforce - iHub - Clarizen).How it WorksIn iHub, a new Run Test button appears in the Mapping and Events tab. Click Run Test to define the test event.Click Run. A Results window displays

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The successful/unsuccessful result for each step in the process as well as an error message explaining the error, making it easier to troubleshoot.Refreshing a Sandbox AccountDuring the Sandbox refresh process, all existing Clarizen Sandbox information is deleted and replaced with the Production environment details.The following information is overridden by the refresh process:Linked accounts (Clarizen-SFDC/JIRA)MappingsEventsSynced objects informationSettingsAfter a refresh, as Sandbox now reflects the Production settings, Sandbox iHub’s “foreign system” (e.g. Salesforce, Jira, etc.) now points to the Production account. Important!After each refresh, Administrators should reconnect their Clarizen Sandbox Account to match the foreign system account.iHub Integrations are disabled during the Refresh process to prevent a situation in which Sandbox data could be unintentionally synced to a Production account.For a secondary level of protection when using Clarizen-Salesforce integration, Clarizen Sandbox is blocked from connecting to Salesforce Production servers:Mappings and Events You may be building a new integration process in Sandbox which you are not ready to deploy on Production, but don’t want to have overwritten. If your Sandbox settings differ from those in Production, and needs to be backed up before and restored after Sandbox Refresh, follow the instructions below.Backing Up & Restoring Mappings & EventsTo restore the iHub configuration back to the point prior to the refresh, follow these steps:Before RefreshLog into your Clarizen Sandbox account.Go to: the open relevant integration (SFDC, Jira)Open the Mappings & Events tab.Mark all mappings and events and click Export.A JSON file will be created and downloaded to your local machine.Important Note: the Sandbox Refresh process does not delete or modify the foreign system triggers (Jira’s Webhooks / SFDC Workflow Rules) and they remain unaffected by iHub, but still will be triggered by the foreign side.So, select all Events and click Delete.After RefreshLog into your Clarizen Sandbox account.Go to: the Authentication tab.Click Delete. This will clear the Sync Registry information.Connect the Clarizen account to the desired foreign system account.Open the Mappings & Events tab.[Optional] If not needed, delete all out-of-the-box mappings and events (Best Practices package).Click Import and choose the JSON file that you exported before the refresh.Notes:The refresh process will keep the SyncRegistry as it was in Production. This means that the foreign side of SyncRegistry holds production data, which cannot and should not be used in Sandbox. SyncRegistry data will be deleted once you delete the integration.If your Mappings reference custom fields on the foreign system which exist in Production systems but not in Sandbox, your mapping will no longer work properly.Since JIRA has no Sandbox environments, iHub can’t detect and prevent Sandbox from reaching JIRA Production automatically. It means that Clarizen Sandbox can sync with JIRA Production systems. Enabling the integration can cause unexpected and undesired results. It is highly recommended to. Download iHub Basic latest version for Mac free to try. iHub Basic latest update: Septem

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Sync statuess for every time the integrated and Clarizen systems are synchronized.The Log toolbar includes the following options:Clarizen Organization name - allows you to select the relevant Clarizen Organization, specifically for integrations allowing multiple organization synchronizationsFilter the the information shown in the log table using the Show menu. The options include:AllFailed - Objects that encountered a serious error and were not able to complete the synch processPartially succeeded - Objects successfully synchronized however the synch process for one or more associated objects were unsuccessfulNot succeeded - Objects with a Failure, Partial Success, or Pending Retry statusSuccess - Objects successfully synchronizedRefresh - click Refresh to view the latest log sync dataGlobal Search box - enables you to search for specific items in the logsThe Log table includes the following information:You can also export the logs to Excel to manage and analyze your sync log.iHub NotificationsAdministrators can configure email notifications for different iHub events.Notifications can be configured for the following events:Scheduled syncNone - Receive no notifications.Any scheduled sync - Receive a notification when any scheduled sync has been completed with full details and log file attached.Only when objects fail - Only receive a notification when any objects have failed in a scheduled sync.Only when objects partially succeeded - Receive a notification when any object has only partially succeeded. (Partial success occurs when the syncing of an object’s related items has failed).Event triggersFail - Receive a notification when an event trigger has failed.Partial success - Receive a notification when an event trigger has only partially succeeded. (Partial success occurs when the syncing of an object’s related items has failed).General system errors (authentication/communication) - Receive a notification when a general error has occurred, such as an authentication error - invalid credentials that have been entered is preventing successful authentication. For new integrations, this notification is enabled by default and is sent every time a system error occurs.Here is a sample email notification for a scheduled sync:To manage iHub email notifications:Go to Settings > Extensions > Open (app you want to configure notifications for).Click Settings.Under Notifications, choose the cases in which you want to receive email notifications.Under Send To, check the box to receive the notifications in your inbox (as the Clarizen administrator who is currently logged in). You can also add other email account(s) the notifications should be sent to.Note: The Other Email input box accepts semicolon-separated values.Sync RegistryIn the Sync Registry tab you can see a complete list of all the object mappings available in the integration.The Sync Registry toolbar includes the following options:Clarizen Organization name - allows you to select the relevant Clarizen Organization, specifically for integrations allowing multiple organization synchronizationSystem selector - filters the data based on mapping in Clarizen or